#  Billing Policies 

 



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**Before beginning a training session or submitting your samples for processing, you must provide your billing information by following the instructions below.**



 

##  Payment by Harvard 33-digit account codes 

1. **SPINAL billing:** Some instruments in SPINAL require a billing code.To add one, click on the "expense code needed" link and use the drop down menu to select your lab's financial administrator. Use the system to send a request to your administrator to add a code. For more information, see the [SPINAL help pages](https://rc.fas.harvard.edu/services/instrument-sign-up/).
2. **Minilims billing**: Provide your 33-digit account code in the submission form when you make your sequencing, training, service, or reagent request.
3. **Manual billing forms:** Rarely, work requires a [billing form](/file_url/109) which must be completed by your lab's financial administrator. If requested, return the document to the staff member who will be providing your training/service.



 

##  Payment by Purchase Order 

To submit a valid Purchase Order (PO):

- The PO must be in PDF format and include the company's logo, company name, and all relevant PO details
- Specify vendor name and address:
    - ***Harvard University***  
        ***Central Accounts Receivable***  
        ***P.O. Box 4999***  
        ***Boston, MA 02212-4999 USA***
- There are multiple Harvard University vendor accounts, make sure to select the correct one listed above
- Screenshots or other documents are not accepted in place of a PDF
- A valid PO must be uploaded to the system before any work can begin at our facilities.
- ***Failure to add the PDF of a valid PO will cause delays to your services***
- The core is not responsible for any delays due to billing issues and will not begin work until they are resolved

1. **SPINAL billing:** You may charge work reserved in SPINAL to a PO. To do so, provide your PO to [Maria Lopez-Siegel](mailto:maria_lopez-siegel@harvard.edu)
2. **Minilims billing:** To charge Illumina sequencing, training, service, or reagent purchases to a PO, **upload a PDF copy of your PO** to the sample submission or reagent request form in minilims.
3. **Manual billing Forms:** Rarely, work requires a billing form. If requested, complete the [PO billing form](https://bauercore.fas.harvard.edu/file_url/105) and return it along with a PDF copy of your PO to the staff member who will perform your training/service.



 

##  Researchers from outside Harvard 

If your project involves independent use of core equipment, please sign our [Memorandum Of Understanding](/resource/mou09082016pdf "mou_09082016.pdf") and complete this [non-Harvard registration and billing form](/file_url/109). If the project involves staff-run service, please sign our [Core Facility Lab Services Agreement](/file_url/110). Follow the instructions above for payment by purchase order.