Billing Policies

Before beginning a training session or submitting your samples for processing, you must provide your billing information by following the instructions below. 

Payment by Harvard 33-digit account codes

  1. SPINAL billing: Some instruments in SPINAL require a billing code.To add one, click on the "expense code needed" link and use the drop down menu to select your lab's financial administrator. Use the system to send a request to your administrator to add a code. For more information, see the SPINAL help pages.
  2. Minilims billing: Provide your 33-digit account code in the submission form when you make your sequencing, training, service, or reagent request.
  3. Manual billing forms: Rarely, work requires a billing form which must be completed by your lab's financial administrator. If requested, return the document to the staff member who will be providing your training/service. 

Payment by Purchase Order

To submit a valid Purchase Order (PO):

  • The PO must be in PDF format and include the company's logo, company name, and all relevant PO details
  • Specify vendor name and address:
    • Harvard University
      Central Accounts Receivable
      P.O. Box 4999
      Boston, MA 02212-4999 USA
  • There are multiple Harvard University vendor accounts, make sure to select the correct one listed above
  • Screenshots or other documents are not accepted in place of a PDF
  • A valid PO must be uploaded to the system before any work can begin at our facilities.
  • Failure to add the PDF of a valid PO will cause delays to your services
  • The core is not responsible for any delays due to billing issues and will not begin work until they are resolved 

 

  1. SPINAL billing: You may charge work reserved in SPINAL to a PO. To do so, provide your PO to Maria Lopez-Siegel
  2. Minilims billing: To charge Illumina sequencing, training, service, or reagent purchases to a PO, upload a PDF copy of your PO to the sample submission or reagent request form in minilims.
  3. Manual billing Forms: Rarely, work requires a billing form. If requested, complete the PO billing form and return it along with a PDF copy of your PO to the staff member who will perform your training/service. 

 

Researchers from outside Harvard

If your project involves independent use of core equipment, please sign our Memorandum Of Understanding and complete this non-Harvard registration and billing form. If the project involves staff-run service, please sign our Core Facility Lab Services Agreement. Follow the instructions above for payment by purchase order.