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Billing Policies

Before beginning a training session or submitting your samples for processing, you must provide your billing information by following the instructions below.
 

Payment by Harvard 33-digit account codes

  1. SPINAL billing: Some instruments in SPINAL require a billing code.To add one, click on the "expense code needed" link and use the drop down menu to select your lab's financial administrator. Use the system to send a request to your administrator to add a code. For more information, see the SPINAL help pages.
  2. Minilims billing: Provide your 33-digit account code in the submission form when you make your sequencing, training, service, or reagent request.
  3. Manual billing forms: Rarely, work requires a billing form which must be completed by your lab's financial administrator. If requested, return the document to the staff member who will be providing your training/service. 

Payment by Purchase Order

Please submit a copy of your PO on accounts payable letterhead. Specify name and address below. 

Name and Address of the vendor:
Harvard University
Central Accounts Receivable
PO Box 4999
Boston, MA 02212-4999
  1. SPINAL billing: You may charge work reserved in SPINAL to a PO. To do so, provide your PO to Maria Lopez-Siegel 
  2. Minilims billing: To charge Illumina sequencing, training, service, or reagent purchases to a PO, upload a PDF copy of your PO to the sample submission or reagent request form in minilims.
    1. NOTE: Screenshots or other documents are not accepted in place of a PDF. Failure to add the PO can cause additional delay to your services. 
  3. Manual billing Forms: Rarely, work requires a billing form. If requsted, complete the PO billing form and return it along with a PDF copy of your PO to the staff member who will perform your training/service. 

Researchers from outside Harvard

If your project involves independent use of core equipment, please sign our Memorandum Of Understanding and complete this non-Harvard registration and billing form. If the project involves staff-run service, please sign our Core Facility Lab Services Agreement. Follow the instructions above for payment by purchase order.